Dear Members of the MWCBS,
The MWCBS Executive is seeking membership approval to add the position of Membership Secretary to the Executive and to alter the current duties assigned to the Secretary-Treasurer position, as described by the language below. Voting on this revision to the constitution will be an order of business at the MWCBS annual Business Meeting during the luncheon in Elmhurst on Saturday, 18 October 2025. Any questions regarding this proposed revision can be directed to the Secretary-Treasurer or the President.
Current language:
Officers: There is a President, a Vice-President, a Secretary-Treasurer, and a President Emeritus/Emerita. The President presides at the annual conference and business meeting. The Vice President is also President-elect. They serve terms of two years, the Vice President being nominated as President automatically when the term of office of the President expires. The Vice President is responsible for selecting conference sites for the annual conference.
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The Secretary-Treasurer keeps the records and mailing list, maintains the funds of the organization, pays the honoraria of speakers and other expenses. The Secretary-Treasurer provides, at the annual conference, a financial accounting to the members. The Secretary-Treasurer is nominated by the President subject to approval at the annual business meeting. The Secretary-Treasurer serves for a term of five years.
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Website: The Midwest Conference will maintain a website. The website will include the annual call for papers, announcement of the annual conference, list of officers, a history of the Midwest Conference, a copy of the constitution, and any other relevant material.
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Amendment: These procedures have developed over the years and should not be changed materially without consulting the membership. The Secretary-Treasurer shall inform the membership of any proposed changes prior to the next conference.
Proposed language:
Officers: There is a President, a Vice-President, a Membership Secretary, a Secretary-Treasurer, and a President Emeritus/Emerita. The President presides at the annual conference and business meeting. The Vice President is also President-elect. They serve terms of two years, the Vice President being nominated as President automatically when the term of office of the President expires. The Vice President is responsible for selecting conference sites for the annual conference.
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The Membership Secretary keeps the records and mailing list. The Membership Secretary serves as the main communications officer for the organization, sending notices and updates to the membership throughout the year and assisting with the dissemination of information concerning the annual conference, in conjunction and consultation with the Program Committee Chairperson. The Membership Secretary is nominated by the President subject to approval at the annual business meeting. The Membership Secretary serves for a term of three years.
The Secretary-Treasurer keeps the records and mailing list, maintains the funds of the organization, and pays the honoraria of speakers and other expenses. The Secretary-Treasurer provides, at the annual conference, a financial accounting to the members. The Secretary-Treasurer is nominated by the President subject to approval at the annual business meeting. The Secretary-Treasurer serves for a term of five years.
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Website: The Midwest Conference will maintain a website. The website will include the annual call for papers, announcement of the annual conference, list of officers, a history of the Midwest Conference, a copy of the constitution, and any other relevant material. The website and other technology-related tasks will be managed by the Technology Chair.
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Amendment: These procedures have developed over the years and should not be changed materially without consulting the membership. The Membership Secretary-Treasurer shall inform the membership of any proposed changes prior to the next conference.